Registration guidelines 11th Annual Meeting
All participants must register via the Online Registration tool.
Upon submitting the Online Registration Form, each participant will receive a Registration number by email. Please do not send any payments without the Registration number and participant’s name included in payment details. Such payments cannot be identified.
|Early Bird (until 7th July 2017)||Regular (until 10th September 2017)|
|EPIZONE MEMBER||300 EUR||350 EUR|
|Non-member *||400 EUR||450 EUR|
|Young EPIZONE **||220 EUR||270 EUR|
All fees are stated including the VAT.
* Associate institutes are allowed two places at EPIZONE member rate.
** Young EPIZONE participants should attend their specific session on Tuesday 19th
Please remember that:
Registration is mandatory for ALL participants attending the congress.
- Deadline for early registration: until 7th July 2017.
- Deadline for registration of presenting authors: until 7th July 2017.
- Deadline for late registration: 8th July 2017 to 10th September 2017.
- On-site registration will be only possible upon capacity availability.
Please make sure to pay your registration fee within the time frame given in your e-mail of confirmation that you will receive after your online registration.
Registration fee includes
- Attendance to all scientific presentations and poster sessions
- Congress bag and abstract book.
- Coffee breaks and cocktail lunches.
- Welcome evening cocktail at Congress venue on Tuesday, 19 September*.
- Congress networking dinner on Wednesday, 20 September*.
- Certificate of attendance.
*Please note that although the welcome cocktail and Congress networking dinner are included in the registration fees, due to organizational requirements, you are kindly asked to confirm your attendance through the online registration form.
The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, and property damage, loss suffered while attending events or other risks. Participants are advised to take out adequate personal insurance if needed.
All fees should be paid in EUR (€), free of all bank charges. Registration payment could be done by credit card, bank transfert, or cheque.
By Credit Card:
Online payments by debit card, Visa and MasterCard are available by using a secure platform tool. Please follow instructions required and you will receive email notification confirming your registration
By Bank Transfer:
Beneficiary : ANSES
- Please do not send any payments by bank transfer without the participant’s name included in payment details. Such payments cannot be identified.
- All bank charges are the responsibility of the participant and should be paid in addition to the registration fees.
The bank transfer voucher should be sent to the EPIZONE meeting Secretariat by email: firstname.lastname@example.org
Upon completing the Online Registration Form, each participant will receive email notification confirming their registration and stating the amount outstanding.
Once the payment is made and proof of payment sent (all transfer procedures provide a way to communicate the name of the beneficiary to whom the payment has been made via email), a second email confirming registration will be received. A final invoice will be sent if all the information has been provided (first name, last name and identification number).
Payment by cheque:
Cheques should be made out to: M L'AGENT COMPTABLE DE L'Anses, with the participant’s name written on the back of the cheque. Please send by regular post to the following address:
14, rue Pierre et Marie Curie
94701 Maisons-Alfort cedex
Cancellation / refund policy
Registration fee refunds:
- For cancellations requested no later than 31st July 2017, reimbursement of 50% of the registration fee.
- No refunds will be made for cancellations requested from 1 August 2017.
All cancellations must be notified to the EPIZONE meeting secretariat by email: email@example.com
Data protection directive
In accordance with Official Directive 15/1999 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, Anses, France (or its employees or contracted personnel) for the purpose stated below.
All information given on this form is collected and processed solely for purposes of processing registration and accommodation requirements for the EPIZONE 2017 MEETING and for sending related messages to the data subject via electronic means. Summarized data from this form may be used by the administrator for internal statistical purposes and for internal use by the administrator.
This consent is granted for all of the information contained in this form. I am familiar with all completed parts of this form, and I declare that all information is accurate and truthful and is provided voluntarily.
I am aware that I can at any time exercise my right to access, rectification, cancellation and opposition of this data by making a request by registered letter to: Anses, France with a copy of my ID card attached.
Statement by the administrator
The data administrator declares that they shall collect personal data only for the accomplishment of the intended purpose and that this data may be processed only in accordance with the purpose for which they were collected. Employees of the administrator, or any other individuals who process personal data under contract with the administrator and any other persons, must maintain the confidentiality of this personal data even after termination of their employment or work with the above administrator or individuals.